Supplier Authorizations Page #

As a facility owner, you can give some privileges to your trustworthy suppliers in order to reduce your workload on some specific works.

The supplier authorizations management page can be accessed under the Settings menu on the left menu bar.

How to give authorizations? #

When you click the edit button located on the top menu bar, you will open the page below;

For multiple authorizations (first 3 on the upper section) you can change the dropdown selection menu from “no” to “yes”. 

There are also 2 privileges that can only be given to only one supplier. In order to assign a supplier for this privilege, you need to select its name from the dropdown menu.

Which Privileges can be addressed to Suppliers? #

Basically you can give 5 different privileges to your suppliers; 3 of them can be given to multiple suppliers but 2 of them can only be given to one supplier. 

Contracts Management #

In order to assign a planned maintenance activity to a supplier, you need to have a maintenance contract with them first. For this purpose, you need to create a contract for a specific maintenance type. Sometimes it may take quite a lot of time to create and plan them. So, you can assign a reliable Supplier for this job. They can only create contracts related to them. 

After such a privilege, you need to check the activities carefully and we suggest you remove the given authorization after contract completion.

You can give this authorization to several companies, they can do such operations only for the contract related to them.

Work Orders Creation #

If you allow a supplier to create work orders, they can create work orders. By giving this authorization, you will allow them but still you can control the status of work order created by them under the Approval Procedures section in the Settings menu. 

You can give this authorization to several companies, they can do such operations only for the contract related to them.

Approval Procedures Management #

Same as contract management, you can give authorization to a supplier to manage the approval procedures between your company and them. So, you can assign a reliable Supplier for this job. If you give this privilege, they can only manage their approval procedures with you. 

After such a privilege, you need to check the activities carefully and we suggest you remove the given authorization after fixing the approval procedure definitions.

You can give this authorization to several companies, they can do such operations only for the contract related to them.

Managing Facilities and Inventories #

Managing your facilities and keeping their inventories up to date is very important and it takes quite a lot of work effort. Based on your agreement you can assign a trusted Supplier for this work. In this way they will update your facility details and you will check them

After such a privilege, you need to check the activities carefully and we suggest you remove the given authorization after updating the facility details.

You can give this authorization to only one company.

Managing General Parameters #

As you can see in the General Settings page under the Settings menu, there are several parameters for your company. These are 

• Brands/Groups
• Maintenance Types
• Areas

You can assign a trusted supplier to manage them. 

After such a privilege, you need to check the activities carefully and we suggest you remove the given authorization after updating the parameters

You can give this authorization to only one company.

Warning #

Giving important privileges to untrusted Suppliers can cause information to be lost in your system. We cannot track every activity so we suggest you keep your company information and organizational details confidential. 

If you need support to create your maintenance system or facility details, you can always get assistance from the Servista Support team.